Area Mini-Conference

Salt Fork Conference Center
Lore City Ohio
Registration is $23
Register Online
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CLICK HERE to register and securely pay online for the mini-conference. Conference meal orders are not available after March 6.
Register by Mail
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CLICK HERE to download the mail-in registration form for the mini-conference. Conference meal orders are not available after March 6.
Mini-Conference ProgramConference CommitteesFoodGet a RoomCommon Questions
Friday, March 10

2:00pm – Registration and Check-in Opens

2:00pm – Hospitality Room Opens

4:00pm – Service Workshops
— GSR School, Dan S., Chair
— “Having Had A Spiritual Awakening…” Service Panel, Marcia H., Chair

5:30pm – Pot Roast Dinner ($25 per person) or on your own

7:00pm – The Mini-Conference Opens
Hospitality Room Closed

8:00pm-10:00pm – Conference Committee Meetings (see committee folder for location)

10:00pm – Hospitality Room Reopens

Saturday, March 11

6:30am – Hospitality Room Open for Coffee & Breakfast

7:00am – Early Bird AA Meeting

7:00am – Registration and Check-in Opens

9:00am-noon – Conference Committee Meetings (see committee folder for location)

Lunch ($20 for conference meal)

1:00pm-4:30pm – Conference Committee Reports

6:00pm – Fall Harvest Banquet ($35 per person) or on your own

7:00pm – Open AA Speaker Meeting
— Speaker: Steve S., General Service Office, New York
Hospitality Room Closed

9:00pm – Hospitality Room Reopens

Sunday, March 12

6:30am – Hospitality Room Open for Coffee & Breakfast

7:00am – Early Bird AA Meeting

8:00am – Mini-Conference Highlights
8:15am – Open AA Speaker Meeting
— Speaker: John C., Area 55 Delegate, Toledo

9:30am – The Mini-Conference Closes

Area 53 Quarterly Assembly

9:30am – Assembly Registration

10:00am – Assembly Opens

Lunch ($20 for conference meal)

1:00pm – Assembly Continues

4:00pm – Assembly Closes

Official Program as of March 8, 2017

The committee and agenda topics below have been determined by the Area 53 Delegate for the 2017 Mini-Conference.
Important Conference Terms

The following terms are used in the agenda topics for conference committees. It will be useful to understand what is implied when you see them.

Consider Where this word is used, a recommendation requiring a vote is probably indicated. When possible, a recommendation from the Committee as to whether they voted to approve or disapprove the action being considered should be forwarded to the full assembly as a motion, along with the actual vote count, both “for” and “against”

Discuss Where this word is used a recommendation requiring a vote is probably not indicated, although exceptions may occur. Use common sense. If a vote is not indicated, then a brief overview of the Committee discussion should be given when reporting out.

Review The committee can decide whether this item requires a vote. If no vote is required, a brief overview of the Committee discussion may be given when reporting out.

2017 COOPERATION WITH THE PROFESSIONAL COMMUNITY
Dave C., Chair (Morgan Room)
  • Consider retiring the pamphlet “Three Talks to the Medical Societies” by Bill W.
  • Consider adding a footnote to the pamphlet “Problems Other Than Alcohol.”
  • Consider development of a LinkedIn page for C.P.C. committees.
  • Consider request that the title of the pamphlet “Is There an Alcoholic in the Workplace?” be changed to “Is There a Problem Drinker in the Workplace?”
2017 PUBLIC INFORMATION
Joy D., Chair (Wheelwright Room)
  • Discuss suggestions to update the pamphlet “Understanding Anonymity.”
  • Review 2016 report from the trustees’ Public Information Committee on the Usefulness and Relevance of Pubic service Announcements.
  • Review revised text for inclusion in the pamphlet “Speaking at Non-AA Meetings.”
2017 REPORT & CHARTER / TREATMENT & ACCESSIBILITIES
Matt P., Chair (Anvil Room)
  • Consider request to add text regarding area websites to Chapter Four of The A.A. Service Manual / Twelve Concepts of World Service.
  • Review the revised draft pamphlet “A.A. for the Alcoholic with Special Needs.”
  • Consider request to add text to the committee’s Composition, Scope and Procedure regarding the option to meet by conference call prior to the Annual Meeting of the General Service Conference.
2017 CORRECTIONS / ARCHIVES
Chris J., Chair (Stone Room)
  • Discuss the Corrections Correspondence Service (C.C.S.) in the U.S. and Canada.
  • Discuss carrying the AA message to incarcerated Native Americans/First Nation/Inuit People.
  • Consider proposal for a new publication, Unity in Action: Bill W.’s General Service Conference Talks, 1951-1970 (working title).
2017 LITERATURE
Brandi V., Chair (Carriage Room)
  • Consider request to retire the pamphlet “Too Young.”
  • Review revised draft pamphlet “AA for the Woman.”
  • Review revised draft pamphlet “Finding Acceptance: AA for the LGBTQ Alcoholic” (formerly titled “A.A. for the Gay/Lesbian Alcoholic”).
  • Consider requests for literature and/or language regarding safety.
2017 GRAPEVINE
Donna K., Chair (Summit Room)
  • Reconsider the 2004 Conference Advisory Action on outside sales.
  • Discuss AA Grapevine, Inc.’s continued exploration of a Google for Non-Profits account.
  • Discuss ways groups can be kept informed about Grapevine and La Vina when they don’t have a GVR (Grapevine Rep) or RLV.
  • Consider list of suggested Grapevine book topics for 2018 or later.
Conference Meals

Conference meal ordering will not be available after March 6.

  • Friday Dinner (5:30pm) – $25
    • Chicken Picata with Lemon-Caper Sauce
    • Tossed Salad, Vegetable, Potato, Rolls & Butter, Dessert, Beverage
  • Saturday Lunch (noon) – $20
    • Pot Roast with Carrots, Celery, and Onions – Au jus
    • Tossed salad, Vegetables, Side Dish, Rolls & Butter, Beverage
  • Saturday Banquet (6:00pm) – $35
    • Fall Harvest Buffet
    • Honey Glazed Ham and Roast Turkey Breast with Gravy
    • Tossed Salad, Waldorf Salad, Garlic Mashed Potatoes, Cornbread Stuffing, Buttered Noodles, Fresh Baked Rolls, Apple Pie, Beverage
  • Sunday Lunch (noon) – $20
    • Lasagna – Meat & Cheese
    • Tossed Green Salad, Vegetable, Side Dish, Rolls & Butter, Beverage
Hospitality Room

Mini-Conference Hospitality Team: John P. and “food crew”

The Hospitality room opens at 2:00pm on Friday. It is open for food and fellowship during the mini-conference weekend, EXCEPT during any meetings.

Room Reservations: call 800-282-7275
  • Fri and Sat Standard Room – $95 plus tax
  • Fri and Sat Cabin – $141 plus tax
  • Thu or Sun Standard Room – $69 plus tax
  • Thu or Sun Cabin – $115 plus tax
Mention “Area 53 Mini-Conference” for conference room rates (until Feb 2017).

Salt Fork Lodge and Conference Center
14755 Cadiz Road
Lore City OH 43755

Salt Fork State Park Lodge is the perfect retreat for the Mini-Conference. The lodge accommodations include a wide selection standard, bunk, suite and loft guest rooms. There are also two-bedroom cabins. All include modern conveniences of home, offering the ideal place to relax after a full day of mini-conference meetings and activities.

Description
Spacious guest rooms with private balconies or patios
Two-bedroom air conditioned cabins
Children 17 and under stay free in same room as adult
Wireless high speed internet
Full-service dining room
Accessible lodge rooms and cabins
Starbucks coffee
On-site laundry facilities
Gift shop
RV/truck/bus parking
Meeting and conference rooms accommodating up to 450
Professional sales and catering staff on site
Total audio/video support
Fax and copy services
Business center

Rooms Amenities
King-size, Queen-size or double beds
Air conditioning
Balcony or patio
Clock radio
Coffee maker
Hair dryer
Iron and ironing board
Mini-refrigerator
Satellite TV
Telephone with voicemail and dataport

 
How do I contact the committee?

Email us at miniconference[at]area53aa[dot]org.

Why do I have to pay?

The area mini-conference is a self-supporting event that takes months of planning and preparation. Expenses include printing background material, purchasing literature relevant to agenda items, printing flyers and agendas, mailing costs and office supplies. We cover travel and lodging expenses for our out-of-town speakers. The mini-conference provides beverages/coffee throughout the day. Each year, the mini-conference expenses can be $4,000-$5,000.

Should my group pay my way?

If you are a GSR, you should ask your home group. Each group is autonomous in this matter. However, it is a common practice for home groups to provide financial support for some expenses of their GSR, such as the registration fee or expenses incurred for traveling and lodging.

How are the conference committees determined?

Committees and their topics (agenda items) are selected by the area delegate from the list of all committees and all agenda items that will be discussed at the upcoming General Service Conference in April following the mini-conference. The delegate selects topics that might be of interest to the area membership and will help inform the delegate with the group conscience of the area while attending the General Service Conference.

Who selects the mini-conference location?

The Area 53 Mini-Conference Committee is responsible for selecting the conference location and negotiating the contract. The standing committee and its responsibilities were added to the area guidelines at the September 2009 assembly. Contracts for the mini-conference site are negotiated by the committee 1-2 years in advance to make sure the adequate meeting space is available and costs are reasonable.

Why is the mini-conference at a state park?

The 2007 mini-conference was held a Salt Fork Convention Center in Lore City, Ohio. Feedback on the experience from attendees was overwhelmingly positive. Since that time, the mini-conference has continued to hold the mini-conference at Ohio’s state parks including Salt Fork, Shawnee and Deer Creek. The area mini-conference serves 38 counties from Columbus south to Portsmouth and east to Steubenville. The location is changed every year to make it easier for different parts of the area to attend and experience the mini-conference.

Why do we need a conference?

“We may not need a General Service Conference to insure our own recovery. We do need it to insure the recovery of the alcoholic who still stumbles in the darkness one short block from this room. We need it to insure recovery of a child being born tonight, destined to alcoholism. We need it to provide, in keeping with our Twelfth Step, a permanent haven for all alcoholics who, in the ages ahead, can find in A.A. that rebirth which brought us back to life.”
Bernard B. Smith, Chairman of the Board of Trustees, 1954 (AA Service Manual)