2018 Mini-Conference Home Page

2018 ProgramConference CommitteesMeals & HospitalityGet a RoomCommon Questions
Friday, March 9, 2018

2:00pm – Registration & Check-in on the second level

2:00pm – Hospitality Room Open

4:00pm – Mini-Conference 101 Workshop: Getting the Most Out of Your Experience Workshop
in the Main Ballroom

5:30pm – Dinner ($25)
Herb-Crusted Tilapia

Served in the Summit Room

 

7:00pm – Mini-Conference Opens in the Main Ballroom
— East Central Regional Report, Mark E., Trustee
— AA Speaker: Sandra W., Literature Desk, GSO, New York
Hospitality Room Closed

9:00pm – Conference Committee Meetings (see committee folder for location)

10:00pm – Hospitality Room Open

Saturday, March 10, 2018

6:30am – Hospitality Room Open for Coffee & Breakfast

7:00am – Early Bird AA Meeting by District 6 in Morgan Room

7:00am – Registration & Check-in on the second level

8:30am – Conference Committee Meetings (see committee folder for location)

Buffet Lunch ($20)
Sliced Turkey & Gravy Buffet

On the fourth level balcony

 

1:30pm – Conference Committee Reports in the Main Ballroom

6:00pm – Banquet ($30)
Cornbread Stuffed Chicken Breast

Served in the Main Ballroom

 

7:00pm – Mini-Conference Session
— GSO Report, Sandra W., Literature Desk, General Service Office, New York
— AA Speaker: Mark E., East Central Regional Trustee
Hospitality Room Closed

9:00pm – Hospitality Room Open

Sunday, March 11, 2018

6:30am – Hospitality Room Open for Coffee & Breakfast

7:00am – Early Bird AA Meeting by District 6 in Morgan Room

8:30am – Mini-Conference Highlights in the Main Ballroom

10:30am – Area 53 GSR School
in the Summit View Room

10:30am – Area 53 Carries the Message Workshop: Your Standing Committees in Action
in the Main Ballroom

Buffet Lunch ($20)
Hearty Meat Lasagna Buffet

On the fourth level balcony

Area 53 Quarterly Assembly

12:30pm – Assembly Registration

1:00pm – Assembly Starts

5:00pm – Assembly Ends

Mini-Conference Committees as of February 23, 2018

See the definitions for special conference terms at the bottom to understand the meaning of Consider, Review and Reconsider.

COOPERATION WITH THE PROFESSIONAL COMMUNITY COMMITTEE
Bruce W., Chair, Summit View Room

  • Consider revisions to the pamphlet “A.A. as a Resource for the Health Care Professional”
  • Consider revisions to the pamphlet “Members of the Clergy Ask About A.A.”
  • Consider Revisions to the pamphlet “If You Are a Professional”
  • Review content of C.P.C. Kit

AGENDA – CORRECTIONS – FINANCE – TRUSTEES COMMITTEES
Garwood F., Chair, Anvil Room

  • Review suggestions for the theme of the 2019 General Service Conference
  • Consider a request to create a pamphlet for inmates who are about to be released after long term incarceration
  • Consider developing a method to standardize increases to the limits on individual contributions and bequests to the General Service Board
  • Review a proposal to censure the General Service Board

GRAPEVINE
Taffy J., Chair, Carriage Room

  • Review the social media report regarding Instagram, Facebook and Google for Nonprofits
  • Review the report on 2004 Conference Advisory Action on Outside Sales
  • Reconsider the 2014 Conference Advisory Action regarding La Viña
  • Consider list of suggested Grapevine book topics for 2019 and later

LITERATURE COMMITTEE 1
Joe S., Chair, Morgan Room

  • Consider a request that A.A. (US/Canada) publish “The God Word” (a pamphlet currently published by the General Service Board of A.A., Great Britain)
  • Review report and suggestions on the inclusion of language related to safety in A.A. literature
  • Review revised draft pamphlet “A.A. for the Woman”
  • Consider request to add a section on anonymity to the pamphlet “Questions and Answers on Sponsorship”

LITERATURE COMMITTEE 2
Tom C., Chair, Wheelwright Room

  • Consider request for development of a pamphlet for the atheist and agnostic members
  • Review revised draft pamphlet “A.A. and the Gay/Lesbian Alcoholic”
  • Review progress report on the update to the pamphlet “Too Young”
  • Consider request to change the subtitle of the pamphlet “G.S.R. General Service Representative: May Be The Most Important Job in A.A.”

POLICY/ADMISSIONS – PUBLIC INFORMATION COMMITTEES
Ed A., Chair, Stone House Room

  • Approve request for one observer from A.A. in India to attend the 2018 Conference
  • Consider revisions to the pamphlet “Understanding Anonymity”
  • Consider revisions to the pamphlet “A Brief Guide to A.A.”
  • Review a progress report on the A.A.W.S. Google for Nonprofits YouTube channel

Special Conference Terms
These terms are used in agenda topics for conference committees. It is useful to understand what is implied when you see them.

Consider and Reconsider Where these words appear, a recommendation requiring a vote is probably indicated. When possible, a recommendation from the Committee as to whether they voted to approve or disapprove the action being considered should be forwarded to the full assembly as a motion, along with the actual vote count, both “for” and “against”

Discuss Where this word is used a recommendation requiring a vote is probably not indicated, although exceptions may occur. Use common sense. If a vote is not indicated, then a brief overview of the Committee discussion should be given when reporting out.

Review The Committee can decide whether this item requires a vote. If no vote is required, a brief overview of the Committee discussion may be given when reporting out.

Conference Meals

Conference meal ordering will be available until about March 7, 2018. Meals cannot be ordered after you arrive at the mini-conference.

  • Friday Dinner at 5:30pm ($25)
    Served in the Summit View Room on the fourth level
    • Herb-Crusted Tilapia broiled fillet of tilapia, seasoned with a blend of herbs tossed with panko bread crumbs and drizzled with lemon sauce.
    • Served with tossed garden salad, California vegetable medley, rice pilaf, rolls & butter and assorted pies for dessert.
  • Saturday Lunch at 12:30pm ($20)
    Served on the fourth level balcony
    • Buffet: Sliced Turkey and Gravy with sides and desserts.
  • Saturday Banquet at 6:00pm ($30)
    Served in the Main Ballroom on the second level
    • Cornbread Stuffed Breast of Chicken lightly breaded breast of chicken stuffed with Bavarian ham, cornbread stuffing, Swiss cheese and finished with veloute sauce.
    • Served with tossed garden salad, green beans, roasted red skin potato, rolls & butter and caramel apple cheese cake for dessert.
  • Sunday Lunch at noon ($20)
    Served on the fourth level balcony
    • Buffet: Meat Lasagna with sides and desserts.
Hospitality Room

Mini-Conference Hospitality Room by Chris J. and District 34

The Hospitality room opens at 2:00pm on Friday. It is open for food and fellowship during the mini-conference weekend, EXCEPT during any meetings.

What’s being served in Hospitality Room

Beverages: Coffee (of course), hot tea, lemonade, bottle water, and soda

Snacks: Fruits & veggies, corn chips & salsa, potato chips, pretzels, crackers, and cookies

Friday
2:00pm – 3:45pm: Snacks and Chilli & Soup

5:00pm – 6:45pm: Pulled pork, turkey, and ham sandwiches, plus cheese tray and cold sides

10:00pm – 11:00pm: Beverages and snacks

Saturday
6:30am – 8:15am: Beverages, breakfast wraps, fruit & juice, yogurt and pastries

11:30am – 1:15pm: Chili & soup, sandwiches, cheese tray, cold sides

4:00pm – 6:45pm: Johnny Marzetti, and other items

Sunday
6:30am – 8:15am: Beverages, breakfast wraps, fruits, pastries and “left-overs!”

Room Reservations: call 800-282-7275
  • Fri and Sat Standard Room – $95 plus tax
  • Fri and Sat Cabin – $141 plus tax
  • Thu or Sun Standard Room – $69 plus tax
  • Thu or Sun Cabin – $115 plus tax
Mention “Area 53 Mini-Conference” for conference room rates (until Feb 2018).

Salt Fork Lodge and Conference Center
14755 Cadiz Road
Lore City, OH 43755

Salt Fork State Park Lodge is the perfect retreat for the Mini-Conference. The lodge accommodations include a wide selection standard, bunk, suite and loft guest rooms. There are also two-bedroom cabins. All include modern conveniences of home, offering the ideal place to relax after a full day of mini-conference meetings and activities.

Description
Spacious guest rooms with private balconies or patios
Two-bedroom air conditioned cabins
Children 17 and under stay free in same room as adult
Wireless high speed internet
Full-service dining room
Accessible lodge rooms and cabins
Starbucks coffee
On-site laundry facilities
Gift shop
RV/truck/bus parking
Meeting and conference rooms accommodating up to 450
Professional sales and catering staff on site
Total audio/video support
Fax and copy services
Business center

Rooms Amenities
King-size, Queen-size or double beds
Air conditioning
Balcony or patio
Clock radio
Coffee maker
Hair dryer
Iron and ironing board
Mini-refrigerator
Satellite TV
Telephone with voicemail and dataport

How do I contact the committee?

Email us at miniconference[at]area53aa[dot]org.

Why do I have to pay?

The area mini-conference is a self-supporting event that takes months of planning and preparation. Expenses include printing background material, purchasing literature relevant to agenda items, printing flyers and agendas, mailing costs and office supplies. We cover travel and lodging expenses for our out-of-town speakers. The mini-conference provides beverages/coffee throughout the day. Each year, the mini-conference expenses can be $4,000-$5,000.

Should my group pay my way?

If you are a GSR, you should ask your home group. Each group is autonomous in this matter. However, it is a common practice for home groups to provide financial support for some expenses of their GSR, such as the registration fee or expenses incurred for traveling and lodging.

How are the conference committees determined?

Committees and their topics (agenda items) are selected by the area delegate from the list of all committees and all agenda items that will be discussed at the upcoming General Service Conference in April following the mini-conference. The delegate selects topics that might be of interest to the area membership and will help inform the delegate with the group conscience of the area while attending the General Service Conference.

Who selects the mini-conference location?

The Area 53 Mini-Conference Committee is responsible for selecting the conference location and negotiating the contract. The standing committee and its responsibilities were added to the area guidelines at the September 2009 assembly. Contracts for the mini-conference site are negotiated by the committee 1-2 years in advance to make sure the adequate meeting space is available and costs are reasonable.

Why is the mini-conference at a state park?

The 2007 mini-conference was held a Salt Fork Convention Center in Lore City, Ohio. Feedback on the experience from attendees was overwhelmingly positive. Since that time, the mini-conference has continued to hold the mini-conference at Ohio’s state parks including Salt Fork, Shawnee and Deer Creek. The area mini-conference serves 38 counties from Columbus south to Portsmouth and east to Steubenville. The location is changed every year to make it easier for different parts of the area to attend and experience the mini-conference.

Why do we need a conference?

“We may not need a General Service Conference to insure our own recovery. We do need it to insure the recovery of the alcoholic who still stumbles in the darkness one short block from this room. We need it to insure recovery of a child being born tonight, destined to alcoholism. We need it to provide, in keeping with our Twelfth Step, a permanent haven for all alcoholics who, in the ages ahead, can find in A.A. that rebirth which brought us back to life.”
Bernard B. Smith, Chairman of the Board of Trustees, 1954 (AA Service Manual)