Mini-Conf-2016-Feature

2016 Area 53 Mini-Conference

11-13 March 2016
Deer Creek Conference Center
Mt Sterling Ohio 43143
ProgramTopicsRegister OnlineRegister by MailFoodGet a RoomQ & A
Area 53 Mini-Conference • Download the offical Program and Agenda (PDF)
Friday, March 11

2:00pm – Registration Opens (near the Ballroom)

4:00pm – Hospitality Room Opens (room 110-112)

4:00pm – GSR School (Pin Oak Room)

4:00pm – Panel: Our Spiritual Way of Life: Steps, Traditions & Concepts (Scarlet Oak Room)

6:00pm – Dinner with the Delegate ($24 per person) or on your own

7:00pm – The Mini-Conference Opens (Ballroom)
Hospitality Room Closed

8:00pm-10:00pm – Conference Committee Meetings (see committee folder for location)

10:00pm – Hospitality Room Reopens until ??:00pm

Saturday, March 12

7:30am – Registration Opens & Hospitality Room Open for Breakfast

7:30am – Early Bird AA Meeting (Scarlet Oak Room)

9:00am-noon – Conference Committee Meetings (see committee folder for location)

Lunch – Box Lunch ($12) or on your own

1:00pm-4:30pm – Conference Committee Reports (Ballroom)

6:00pm – Banquet Dinner ($30 per person) or on your own

7:00pm – Open AA Speaker Meeting: Tommy B., Area 19 Delegate, Chicago (Ballroom)
Hospitality Room Closed

9:00pm – Hospitality Room Reopens until ??:00pm

Sunday, March 13

7:30am – Hospitality Room Open for Breakfast

8:00am – Open AA Speaker Meeting: Calvin L., Area 54 Delegate, Cleveland (Ballroom)

9:30am – The Mini-Conference Closes

Area 53 Quarterly Assembly

9:30am – Assembly Registration (outside the Ballroom)

10:00am – Assembly Opens (Ballroom)

Lunch – Pasta Buffet ($15) or on your own

1:00pm – Assembly Continues (Ballroom)

4:00pm – Assembly Closes

Topics below are selected by Area 53 Delegate for 2016. The details on the topics, including background information, will be handed out on March 11 at the Mini-Conference registration/check-in table outside the Deer Creek Ballroom.
2016 COOPERATION WITH THE PROFESSIONAL COMMUNITY
  • A. Consider discontinuing the pamphlet “Three Talks to Medical Societies by Bill W.”
  • B. Consider adding text regarding A.A. and medications to the pamphlet “If You are a Professional…”
  • C. Consider adding text to the pamphlet “Is there an Alcoholic in the Workplace?” regarding A.A. as a resource for small businesses.
  • D. Review draft revision of the pamphlet “How A.A. Members Cooperate with Professionals.”
2016 PUBLIC INFORMATION
  • A. Review report from the trustees’ Committee on the General Service Conference regarding Conference observers from other fellowships.
  • B. Review the July 1, 2015 through December 31, 2015 distribution and tracking information for the video P.S.A. “Doors.”
  • C. Review 2015 report from the trustees’ Public Information Committee on the Usefulness and Relevance of Public Service Announcements.
    1. 1. Consider centralized distribution, tracking and evaluation of the English and French language versions of the video P.S.A., “Tengo Esperenza” at a cost not to exceed $40,000, in addition to the distribution work of local public information committees.
    2. 2. Consider discontinuing the video P.S.A. “I Thought.”
2016 REPORT & CHARTER
  • A. The A.A. Service Manual, 2016-2017 Edition:
    1. 1. Review list of editorial updates.
    2. 2. Consider adding definition of “Service Manual” to Glossary of Service Terms.
    3. 3. Consider adding text in the Third Legacy Procedure chart in Chapter One.
    4. 4. Consider draft text for a section on “Local Forums” to be added to Chapter Nine.
    5. 5. Consider removing endnote #4 in Concept Twelve of the Twelve Concepts for World Service.
    6. 6. Consider request to revise text in the Concept Eleven essay regarding “male/female” distinctions in the Twelve Concepts for World Service.
  • B. Consider A.A.W.S. recommendation regarding an alternative publishing schedule for The A.A. Service Manual/Twelve Concepts for World Service.
2016 CORRECTIONS/SPECIAL NEEDS/INTERNATIONAL CONVENTION
  • A. Review draft of video created to replace “It Sure Beats Sitting in a Cell.”
  • B. Discuss the Corrections Correspondence Service (C.C.S.)
  • C. Discuss report on the 2015 International Convention in Atlanta, Georgia
  • D. Consider removing “Special Needs” from Conference Committee on Treatment/Special Needs-Accessibilities’ name and throughout the committees’ Composition, Scope and Procedure.
2016 LITERATURE I
  • A. Consider developing a plain language version of the Big Book, Alcoholics Anonymous.
  • B. Review A.A.W.S. report on “pagination” of Conference-approved digital books.
  • C. Review progress report on the revision of the pamphlet “A.A. for the Woman.”
  • D. Review progress report on the revision of the pamphlet “A.A. and the Gay/Lesbian Alcoholic.”
  • E. Consider the list of suggested Grapevine book topics for 2017 or later.
2016 LITERATURE II
  • A. Review progress report on the development of literature for A.A.s with mental health issues and those who sponsor them.
  • B. Review progress report on the development of a plan for the systematic review of A.A. recovery literature.
  • C. Review revised draft pamphlet “Inside A.A.: Understanding the Fellowship and Its Services.”
  • D. Consider request for revision to the pamphlet “Young People and A.A.”
  • E. Consider request to update the pamphlet “Twelve Traditions Illustrated.”
Online registration is closed. Onsite registration opens at 2:00pm on Mar 11. See you at Deer Creek!
Mailin registration is closed. Onsite registration opens at 2:00pm on Mar 11. See you at Deer Creek!
Are you already registered for the mini-conference, and want to add one of the conference meals? Visit the Meals Order and Payment page to order more meals.
Conference Meals

Friday Dinner “South of the Border Buffet” – $24

  • Southwest Casserole
  • Tortilla Shells, Taco Shells
  • Taco Beef and Chipotle Chicken Breast
  • Spicy Refried Beans
  • Diced Tomatoes and Onions, Shredded Lettuce, Sour Cream, Fire Roasted Salsa, Shredded Cheddar Cheese, Nacho Cheese Sauce
  • Desert – Sopaipilla
  • Coffee and Iced Tea
Saturday Box Lunch – $12
  • Smoked Turkey Sandwich or Chicken Salad Sandwich
  • Assorted Condiments
  • Bag of Chips
  • Whole fresh fruit
  • Granola Bar
  • Soda or Bottled Water
Saturday Banquet “Carver’s Buffet” – $30
  • Mesquite Smoked Prime Rib
  • Herb Roasted Pork Loin with Roasted Sweet Onion BBQ
  • Seasonal Fresh Vegetables
  • Roasted Red Skin Potatoes
  • Waterloo Salad
  • Caesar Salad
  • Dinner Rolls and Butter
  • Cheesecake
  • Coffee, Iced Tea
  • Sunday pasta buffet – $15
Hospitality Room

Mini-Conference Hospitality Team: Dan H., Billy K. and John P.

The Hospitality room opens at 4:00pm on Friday. It is open for food and fellowship during the mini-conference weekend, EXCEPT during any meetings.

Friday Dinner – 5:00pm ~ 7:00pm

  • All Beef Hot Dogs
  • Kosher Hot Dogs
  • 5-Way Chili
  • Fruit and Snacks
  • Coffee, Assorted Soda and Bottled Water
Room Reservations: 1-740-869-2020
  • Standard Room – $95 plus tax
  • Loft – $171 plus tax
  • Cottage – $141 plus tax
Mention “Area 53 Mini-Conference for conference room rates (until Feb 2016).

Deer Creek Lodge and Conference Center
22300 State Park Road 20
Mt. Sterling OH 43143

Deer Creek State Park Lodge is the perfect retreat for the Mini-Conference. The lodge accommodations include a wide selection standard, bunk, suite and loft guest rooms. There are also 2 bedroom cabins. All include modern conveniences of home, offering the ideal place to relax after a full day of mini-conference meetings and activities.

Description
110 spacious guest rooms with private balconies or patios
25 2-bedroom air conditioned cabins
Children 17 and under stay free in same room as adult
Wireless high speed internet
Full-service dining room
Accessible lodge rooms and cabins
Starbucks coffee
On-site laundry facilities
Gift shop
RV/truck/bus parking
Eight meeting and conference rooms accommodating up to 450
Lakeview wedding gazebo
Outdoor pavilion
Professional sales and catering staff on site
Total audio/video support
Fax and copy services
Business center

Rooms Amenities
King-size, Queen-size or double beds
Air conditioning
Balcony or patio
Clock radio
Coffee maker
Hair dryer
Iron and ironing board
Mini-refrigerator
Satellite TV
Telephone with voicemail and dataport

LODGE ROOMS & COTTAGES

Standard 2 Queens Poolside
These standard hotel style rooms take advantage of opening to the outdoor pool and have two queen beds. These rooms will accommodate up to 5 people. A maximum of either 1 Rollaway bed for an extra $12 each per night. One Pack-n-Play or a maximum of up to two Pack-n-Plays permitted.

Standard 2 Queen with Woods or Lake View
These standard hotel style rooms take advantage of the woods or the lake and have two queen beds. These rooms will accommodate up to 5 people. A maximum of either one rollaway bed for an extra $12 each per night. One Pack-n-Play or a maximum of up to 2 Pack-n-Plays permitted.

Standard 2 Queens & 1 Bunk Bed
These standard hotel style rooms take advantage of the views over the woods or the outdoor pool and have two queen beds plus a set of Bunk Beds. These rooms will accommodate up to 6 people. A Pack-n-Play is permitted in these rooms.

Standard 2 Queens & 1 Bunk Bed with Woods or Lake View
These standard hotel style rooms take advantage of the views over the woods or lake and have two queen beds plus a set of bunk beds. These rooms will accommodate up to 6 people. A Pack-n-Play is permitted in these rooms. Rollaway beds, pets or cooking are not permitted in these rooms.

Loft 2 Queen with Woods or Lake View
These 2-story loft hotel rooms are situated on the end of each wing of the lodge and have two queen beds and two sets of bunk beds. These rooms will accommodate up to 8 people. They include cable TV and a full bath downstairs. The upstairs/loft area offers two sets of bunk beds. Rollaways are not allowed in any of these rooms. One Pack-n-Play is permitted.

Deluxe 2 Queen with Woods or Lake View
This deluxe room takes advantage of a partial view of the woods or lake and has two queen beds. These large rooms will accommodate up to 6 people. A maximum of either 2 rollaway beds for an extra $12 fee each per night and one Pack-n-Play, or a maximum of up to two Pack-n-Plays permitted.

THERE ARE LIMITED PET-FRIENDLY COTTAGES – ASK WHEN MAKING YOUR RESERVATION

2 Bedroom Cottage
These two bedroom cottages are nestled in the woods and most have a view of the lake and will accommodate up to 6 people.

The first bedroom has one double or full size bed and the second bedroom has 2 sets of bunk beds. The kitchen is equipped with a full-size stove, refrigerator, microwave, can opener, coffee maker, pots & pans, dishes and silverware. The living area has a gas fireplace. These cottages also have a 3/4-bath shower only, satellite TV, central air, heat, a screened-in porch, charcoal grill and a fire ring. Linens are supplied for the bedrooms, bathrooms and kitchens, however there is no daily housekeeping service.

Up to two Pack-n-Plays are permitted in these cottages. Rollaway beds or pets are not permitted in these cottages. These cottages are non-smoking.

How do I contact the committee?

Use the Contact Us form to send a message to the Mini-Conference Committee or email us at miniconference[at]area53aa[dot]org.

Why do I have to pay?

The Mini-Conference is a self-supporting event that takes months of planning and preparation. Expenses include printing background material, purchasing literature relevant to agenda items, printing flyers and agendas, mailing costs and office supplies. We cover travel and lodging expenses for our out-of-town speakers. The mini-conference provides beverages/coffee throughout the day. Each year, the mini-conference expenses can be $3,000-$4,000.

Should my group pay my way?

If you are a GSR, you should ask at their group conscience. Each group is autonomous in this matter. However, it is a common practice for home groups to provide financial support for some expenses of their GSR, such as the $22 registration fee or expenses incurred for traveling and lodging.

Central and Southeast Ohio General Service Conference Area of Alcoholics Anonymous